If you’re self-employed or a freelancer, you are likely paid as an independent contractor rather than as an employee. And paying taxes as an independent contractor is different from paying employee taxes.
Many independent contractors experience issues with filing their taxes every year because an independent contractor is viewed differently from an employee by the IRS.
The IRS defines an independent contractor as someone who performs work for someone else, while controlling the way in which the work is done.
Someone pays you to perform a service or deliver a product, but they only have a say in the final outcome.
As an independent contractor, there are some unique responsibilities where taxes are concerned.
Understanding the guidelines for filing and paying taxes as an independent contractor can help you avoid issues with the IRS.
Who Qualifies as an Independent Contractor?
The key characteristic of an independent contractor is retaining control of how the work they’re being paid to do is performed. With that guideline in mind, there are a variety of careers that offer the ability to work as an independent contractor, such as:
- Accountants
- Freelance writers
- Hairstylists
- Lawn care providers
- Electricians
- Physicians
- Dentists
- Attorneys
Independent contractor status can apply regardless of how your business is structured. You could be considered an independent contractor if you operate as a sole proprietor, form a limited liability company, or LLC, or adopt a corporate structure.
As long as you’re not classified as an employee, you can be considered an independent contractor.
Take note: If you hire people to work for you in your business, you’ll have to decide whether to classify those people as independent contractors or employees. Incorrectly classifying an employee as an independent contractor could trigger a tax penalty.
The IRS considers someone to be an employee if the person who’s paying them to work can control what will be done by that employee and how it will be done.
How Is Independent Contractor Income Paid and Reported?
Employees typically get paid on a consistent schedule, such as weekly, biweekly or monthly. As an independent contractor, it’s up to you and the payer to come to an agreement on when you’ll be paid and how that transaction will take place.
For example, the payer may mail you a check, pay you via wire transfer, or send payment through an ACH deposit.
These payments are not considered a salary or wages for tax purposes because the vendor doesn’t deduct taxes. That means no federal income taxes, Social Security taxes or Medicare taxes are taken out before you receive the money.
Be mindful of how you decide to receive the payment though – some services like PayPal may charge a fee.
Come income tax season, the payer is required to send you a Form 1099-MISC reporting all of the income they paid you the previous calendar year. This Form 1099-MISC takes the place of a W-2, which traditionally employed individuals receive from their companies.
There is one exception to this rule though. If you earned less than $600, you still must report the income, but the payer doesn’t have to send you a Form 1099-MISC.
If you work with multiple people or businesses throughout the year, you may receive multiple copies of this form. Payers are required to have these completed and postmarked by the end of January each year.
Paying Taxes as an Independent Contractor
For tax purposes, the IRS treats independent contractors as self-employed individuals. That means you’re subject to a different set of tax payment and filing rules than employees.
You’ll need to file a tax return with the IRS if your net earnings from self-employment are $400 or more. Along with your Form 1040, you’ll file a Schedule C to calculate your net income or loss for your business.
You can file a Schedule C-EZ form if you have less than $5,000 in business expenses.
You’ll also have to pay self-employment tax, which covers the amounts you owe for Social Security and Medicare taxes for the year.
For tax year 2021, the self-employment tax rate is 15.3% (this rate is made up of 12.4% for social security, which includes old-age, survivors, and disability insurance; and 2.9% for Medicare.
You can calculate your self-employment tax using Schedule SE on Form 1040.
An additional 0.9% Medicare surtax applies to high-income earners since tax year 2013. So for tax year 2021, the Medicare surtax applies to single filers and heads of household whose income exceeds $200,000, married couples filing jointly whose income exceeds $250,000 and married couples filing separately with income of $125,000 or more.
If as an independent contractor, you expect to owe $1,000 or more in taxes when you file your annual return, you’ll have to make estimated quarterly tax payments. These regular payments cover your self-employment tax and your income tax liability for the year.
The first quarterly tax payment for each tax year is due in April. Subsequent payments are due in June and September, and then January of the following year.
Failing to pay your estimated quarterly taxes or underpaying them may result in a tax penalty. The size of the penalty depends on how much you underpaid.
And remember, you’ll have to pay income tax and estimated quarterly taxes at the state level, If your state has an income tax (Florida is one of 9 states that do not have a state income tax).
Failing to pay state income taxes or quarterly taxes, or underpaying each quarter, can also result in a tax penalty.
Tax Deductions for Independent Contractors
Deductions lower your taxable income for the year. Independent contractors claim them as business expenses on their taxes. Depending on the kind of business you own, your deductible expenses might include:
- Advertising costs
- Business insurance
- Vehicle-related expenses
- Legal expenses
- Home office expenses
- Rent or lease payments
- Equipment purchases
Independent contractors can also claim a deduction for health insurance premiums they pay out of pocket. That includes premiums paid for medical, dental and long-term care insurance.
If you pay for your spouse’s and children’s insurance, you may be able to deduct those costs, as well. The exception to the rule is that you can’t deduct premiums for health insurance if you have access to a spouse’s insurance plan.
As an independent contractor, you can also deduct personal expenses, such as mortgage interest paid, interest paid to student loans and real estate taxes.
You can also get a tax break for contributing to a self-employed retirement plan or a traditional IRA.
If you’re looking for a retirement plan option, consider a SIMPLE IRA, SEP IRA or a solo 401(k). These plans allow for deductible contributions, with qualified withdrawals taxed at your ordinary income tax rate in retirement.
Filing Your Taxes: DIY or Hire a Pro?
If you’re debating between filing your own taxes as an independent contractor or hiring a tax professional, consider your business income and expenses.
If you have a straightforward tax situation with few deductions, then it’ll be less expensive to use a tax filing software yourself.
On the other hand, if your business expenses are complex, you have a high income or subcontract work to other independent contractors, it may be worth the investment to hire a tax pro to avoid any mistakes or errors in your filing.
Bottom Line
The tax rules for independent contractors ensure that they’re paying an appropriate amount in taxes, based on their earnings.
While the rules are different from what a traditional employee experiences, they’re not overly complicated. Getting familiar with the basics can make filing your taxes as an independent contractor easier to navigate.
Tax Tips for Independent Contractors
- Consider working with a financial advisor to better manage your independent contractor income.
- Develop a good record-keeping system for your business. Make sure you have accurate records of both your income and expenses for the year. Consider using an expense app to keep tabs on receipts, charitable donations, and other deductible expenses. When you receive your 1099 forms, be sure to check them for accuracy.
- A financial advisor who specializes in tax planning can help lower your 1099 income taxes by harvesting your losses. This means that you will be able to use your investment losses to reduce taxes on 1099 income.
If you have any questions about tax matters for independent contractors – or if you're in hot water because of tax-related issues, please don't hesitate to reach out to me or any of my Tax Problem Solver Team, and we can help you with whatever's going on.
Contact me by one of the methods below in the blue box, or email me at Larry@TaxProblemSolver.com and we can review your specific issues and solve them. You can also click here to book a free consultation.
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